Professional party planners have an eye for detail and style. However, what if you’re tasked with putting a showstopping event, but have absolutely no experience in the party planning industry?
Here are a few tips you can use to make your event — whether you’re putting together a class reunion or wedding reception — a spectacular and memorable one.
If Your Event is Outdoors, Take This Factor Into AccountOutdoor events tend to be quite tricky in regards to planning. After all, the weather can make or break your event. Therefore, in case of inclement weather, whether the forecast predicts it or not, come prepared. Fitted tablecloth covers will keep your tablecloths in place if it’s windy out. Also, it’s a good idea to keep awnings and umbrellas in the trunk of your car in case of a downpour. If you’re worried about severe weather crashing your party, have a backup location in mind if it’s too dangerous to stay outdoors.
Visit Your Event Space BeforehandEven if you’ve been to the location previously, before promising to plan the party, you should try to squeeze in a visit solely to design a layout in your head. Take plenty of photos and use them as inspiration when you’re struggling to move your project forward.
Create a Photogenic EpicenterIf you want people snapping photos non-stop, create a photogenic center to draw people in. You can also use various backgrounds varying in design and texture. For example, start by designing something around your party theme. If you’re planning a wedding reception, create a photo wall made from a collage of photos of the bride and groom. If you’re planning an academic event, like a science fair, create a large chemistry set made out of cardboard that people can pose with.
Add Goody Bags to the TablesPeople love free gifts, so if you want your guests to leave with something memorable from your party, make sure to add goodie bags for each guest. You can add things like:
- DVDs or CDs
Ensure Your Event Space is Well LitLighting is another factor you want to consider.
If you want to keep a calmer vibe, keep the lights dim. Bring out lasers and spotlights to the dancefloor only to add to the excitement. However, if you wish to go for a more polished look and keep the venue well lit, consider adding lamps and string lights against the walls.